Designed for Modern Recruitment Agencies
OnBoardNow helps recruiters collect everything needed before a candidate is placed.
Recruiters
Ensure every applicant is properly verified before placement — collecting Right to Work evidence, ID documents and applicant information in one structured process.
- Candidate Information Pack
- Candidate Identity Verification
- Right to Work Verification
- Proof of Address
- Employment History
- Qualification Verification
- Professional Registrations
- Automated Reference Requests
- Supporting Documents
- Candidate Declarations
- Electronic Signatures
Every Flow
What every onboarding flow includes
Guided, structured and connected journeys to help you, help your clients.
Guided Step-by-Step Journey
Clients are taken through a clear, structured process — answering questions, uploading documents and completing checks in the right order, with nothing missed.
Identity Verification via App
Where required, clients verify their identity securely using the OnBoardNow mobile app — integrated directly into the flow, not a separate process.
Structured Data Returns
All information, documents and check results are organised and returned in a clear, usable format — ready to use immediately or delivered into your case management system.
Pre-built or Bespoke workflows
Choose from pre-built flows or work with us to build a flow tailored to your specific process and requirements.
Why Recruitment Agencies Choose OnBoardNow
Recruitment agencies need to prepare candidates for placement quickly whilst ensuring all compliance and pre-employment checks are completed.
OnBoardNow guides candidates through identity verification, Right to Work checks, employment history, qualification collection, supporting documents and electronic signatures in one structured workflow.
Candidates can provide referee details during the interview, allowing OnBoardNow to automatically email referees, request references and gather responses without recruiters having to chase them manually.
The result is faster candidate onboarding, reduced administration, secure document collection, automated reference gathering, consistent information collection and a complete audit trail.
Critically, candidates benefit from a secure mobile-first experience, allowing them to complete the entire onboarding process wherever they are, while recruiters receive everything required in one structured candidate onboarding pack.
OnBoardNow gives recruitment agencies everything they need to prepare candidates for placement faster, more efficiently and with greater confidence.
One
Connected process — not multiple tools
Secure
ID capture via mobile camera
Compliant
Designed for regulated sector requirements
FAQ
FREQUENTLY ASKED QUESTIONS
OnBoardNow collects candidate information, verifies identity, gathers employment documents and manages onboarding workflows.
Yes. Candidates can securely upload passports, visas and supporting Right to Work documentation.
Yes. Candidates can complete the entire onboarding process using a secure link on their phone or computer.
Yes. Reference requests can be sent automatically to previous employers and referees.
Yes. Educational certificates, professional qualifications and supporting documents can all be collected securely.
Yes. Different workflows can be created for permanent, temporary, contract and specialist placements.
Yes. Information can be gathered from referees, employers, sponsors and other relevant parties.
Yes. Candidates and referees can receive automatic reminders until all required information is provided.
Yes. We support API integrations and custom connectivity with recruitment and HR platforms.